Conveyancing Team Assistant

About the role

An opportunity is available for an organised Conveyancing Team Assistant to join our quality-driven Developments team based in Armadale. Reporting to the Conveyancing Team Leader, this role plays a critical part in the effective functioning of the contract management processes for Dennis Family’s land estates. Bringing your strong administrative skills and passion for the land sales/property industry to the role, your main responsibilities include:

• Managing the input of sales data and contract files in Sage
• Monitoring the ongoing performance of project performance in terms of critical dates for contracts
• Using our solicitor’s extranet and Development Manager to ensure that details match Sage/CRM, managing any corrections as required
• Managing requests for permission to nominate and on-sell, including arranging for Nomination and Resale deeds to be prepared
• Processing receipts and forwarding to solicitors
• Checking that all contracts are signed appropriately by all parties
• Ensuring that copies of documents are filed appropriately
• Ensuring customers comply with critical deadlines and settle on time
• Producing progress reports on each development stage as required
• Checking and coding invoices as required
• General administrative tasks

 

About you

This challenging role will suit a team orientated and motivated individual with excellent time management and prioritizing skills. The successful candidate will demonstrate and possess:

• Experience in contract administration (preferred)
• Working knowledge of Sage/CRM (preferred)
• Industry related knowledge and experience in land sales or the property market
• Sound knowledge of General Sales Process relating to clients on all levels
• Proficiency in Microsoft Office suite
• Highly developed organisational and prioritising skills
• The successful completion of the Agent’s Representative course (or full agents’ licence) within 90 days of commencing in the role

 

About Dennis Family

At Dennis Family, we recognise that our people are our difference. In joining Dennis Family, you can expect ongoing training and rewards for your efforts with an attractive salary package. You will also become part of our Family, working in a great environment.

Dennis Family is an equal opportunity employer. We are committed to diversity in our community and workforce.

 

Next Steps

If you have full unrestricted working rights in Australia, and have the relevant experience needed to be successful in this role, then please apply now with your up-to-date CV and a cover letter. All applications will be treated in confidence.